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Recording Requirements

  • Name of person who prepared document (IC 36-2-11-15)

  • Document requires a 2" margin at the top and bottom of the first and last page, 1/2" margin for each side, and 1/2" margins at the top and bottom of additional pages (IC 36-2-11-16.5)

  • Notary documents require county of residence, seal, commission expiration date, and printed name under signature (IC 33-42-2-9)

  • Must have at least 10 point font (IC 32-2-11-16.5)

  • Names must be printed below all signatures.  The name of each peson executing document must match identically in body of document (IC 36-2-11-16)

  • Affirmation statement (below) required on all documents notarized in Indiana (IC 36-2-11-15)

    • "I affirm, under the penalties of perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law.  (printed name)"

  • Grantees physical address is required on all conveyances of real property (IC 32-21-2-3)

  • Auditor endorsement required on real estate transfers (IC 36-2-11-14)

Other Requirements:

  • No hand-written documents will be accepted

  • No survey/plat larger than 18" x 24" will be accepted

County Recorders:

  • Record deeds, mortgages, assignments, releases, real estate contracts, powers of attorney, planned developments, plats, surveys, affidavits, articles of incorporation, bonds, federal tax liens, mechanic liens, sewer liens, assumed business names, and other miscellaneous document submitted for recording, providing it meets essential requirements (see above)

  • File uniform commercial code instruments 

  • Provide copies and certified copies of documents upon request (fees may apply)

  • Military discharges (no charge) - request in person, family member or POA only - otherwise contact county service officer.

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